This article explains how to manage your backup scope in ProBackup by including or excluding specific workspaces, projects, lists, boards and similar items. Scroll down for the complete overview of what you can exclude per app.
Managing workspaces
For most apps, ProBackup controls the backup scope at the workspace level. Depending on the app, the "workspace" can also be a base (Airtable), a space (Confluence), a site (Webflow), a project (Jira), a repository (GitHub) or a user (Google Workspace). See the overview at the bottom of this article.
On the Home page, click "Go to..." for the relevant app.
Navigate to the Scope tab.
Use the checkboxes to include or exclude workspaces from the backup.
Note: For certain apps, such as HubSpot, ProBackup backs up the entire account by default and workspace selection is not available.
Adding a workspace that is not listed
If a workspace does not appear in the list, you can add it in one of two ways:
Reconnect your account – go to Settings > Apps and click "Reconnect" next to the app. On the authorisation screen, select the additional workspace(s) you want to include.
Invite a team member – invite a team member who has access to the missing workspace. They will be able to select and authorise it during their onboarding.
Excluding specific projects, lists, or boards
For some apps you can also exclude specific items within a workspace to fine-tune the backup scope. This is available on every plan.
On the Home page, click "Go to..." for the relevant app.
Navigate to the Scope tab.
Click "Exclude items" next to the relevant workspace.
Use the search bar to find the items you want to exclude and check the box next to each one.
A counter will appear next to the workspace name showing how many items have been excluded. Everything inside an excluded item (for example the tasks, comments and attachments of an excluded list) is excluded as well.
What you can exclude per app
The first column is what the checkboxes on the Scope tab represent. The second column is what you can exclude with the "Exclude items" button, if available for that app.
App | Include / exclude with checkboxes | "Exclude items" inside a workspace |
Airtable | Bases | Tables |
Asana | Workspaces | Projects |
Attio | Objects (companies, people, deals, custom objects) | – |
Basecamp | Accounts | – |
ClickUp | Workspaces | Lists |
Confluence | Spaces | – |
GitHub | Repositories | – |
Google Workspace | Users (separately for Email and for Drive) | – |
Jira | Projects | – |
monday.com | Workspaces | – |
Podio | Organisations | Apps |
Slack | Workspaces | Channels |
Smartsheet | Workspaces | Sheets |
Tape | Workspaces | Apps |
Trello | Boards | – |
Webflow | Sites | Pages |
Apps without scope selection: for HubSpot, Pipedrive, Zendesk, DocuSign, Teamwork, Miro and Vanta, ProBackup backs up the entire account and the Scope tab offers no include/exclude options. For Notion, Slack and Miro you control which content ProBackup can see when you authorise the app: only the pages, channels or boards you share with ProBackup are backed up.