Locating specific data quickly is crucial when you need to recover lost information. ProBackup provides two efficient ways to find your data: navigating through specific tables or using the powerful Global Search functionality.
Option 1: Contextual Search
If you know which project, list or board the missing item belongs to, you can navigate directly to it:
Select your app: On the homepage, click on “Go to..” regarding the specific app you wish to search.
Select Data Type: Click on the relevant data type tab (e.g. tasks, comments, files, or fields).
Navigate to the Project: In the left sidepane, select the correct project, list, or board
Browse Categories: Once you are inside a project, you can use the data type tabs to look up the tasks, comments, files, and fields associated with that project.
Search the Table: Use the search field located immediately above the data table to filter and find specific items within that view.
Note: For certain apps, such as HubSpot, the left sidepane is not available because all data is displayed directly in the main tables.
Option 2: Global Search
If you are unsure where a specific item was located, you can use the Global Search feature. Whether you are backing up Asana, Trello, ClickUp, or Monday, you no longer need to remember which specific board a missing item belonged to.
This feature scans across your entire data backup, searching through all tasks, records, comments, file names, documents, and field names.
Note: Global Search is restricted to 3 searches per day for Plus users, and fully available for Pro and Premium plans.
How to use Global Search
We have designed this feature to be frictionless to help you save time during critical recovery moments:
Locate the Search Bar: Click the search bar located prominently in the menu bar.
Choose the app: Choose which app you would like to search in.
Enter your search: Type in your text (record name, content, or keyword).
View and Restore: The items matching your text will appear in the results. Simply click on a record to jump directly to the item view in the backup. From there, you can inspect the details or initiate a restore.