Here’s an overview of the data types that Pro Backup can restore for monday.com.
Boards
Restoring a board creates a new board "<name> (restored <date>)" in the original workspace.
Restored: groups, columns, items with their values, first-level subitems, updates, files in file columns, and Docs in Doc columns.
Not restored: views, automations, board permissions and subscribers. Multi-level boards are restored as classic boards.
These column values cannot be restored (monday API limits): Connect boards, Mirror, Button, Vote, Last updated, Creation log, Item ID, Color picker, Time tracking, Rollup. Formula columns are recreated; monday recalculates their values.
Items
Option 1: Restore as new records.
Creates a copy of the selected items in the original board: name, column values, subitems, updates (not the activity log), files in file columns and Docs in Doc columns. Connect boards and Mirror columns are not restored. Existing items are not touched. Safest option.
Option 2: Overwrite existing records.
Rolls an existing item back. A field picker lets you choose which columns (and name/group) to overwrite. Only available if the item still exists.
Updates (comments)
A restored update is posted on the original item by the account connected to ProBackup, with the original author and date in the text. Replies and reactions are not restored.
Files
A restored file is re-uploaded to the item's file column (the item needs one) or to its update. Files linked from SharePoint, Google Drive, Dropbox, etc. are not backed up; only the link is.
Columns
Restoring a column adds it back to the original board and refills its values for all items.
Docs (Workdocs)
Workspace Docs are restored as a new Doc "<name> (restored <date>)". Docs inside a Doc column come back as a new Doc on the item. Text and headings are restored; images, checklists, tables, layout blocks and embedded boards may be missing or out of order. Keep the original Doc if it still exists.
Good to know
- Restores go to the original board or workspace.
- People who left the account can't be re-assigned.
- Link columns (e.g. SharePoint URLs) are restored as links.
- Large boards take a while: every value, file and update is restored one by one.